Administrative Coordinator thumbnail
Administration
Administrative Coordinator

Perform duties to provide administrative and clerical assistance to the Scatter Global Team, working within the limits of standard or accepted practice.

United States
Pay Structure
Salary
Information & Requirements

MAJOR RESPONSIBILITIES:

  • Support various projects for Scatter Global as assigned by Program Manager.
  • Manage expense reports for Lead of Scatter Global + the VP of Mobilization.
  • Manage Vendor set-up and invoicing for Scatter Global team.
  • Maintain the VP of Mobilization’s calendar.

FOCUSED RESPONSIBILITIES:

  • Help coordinate and execute administrative projects for department as directed by the Program Manager.
  • Prepare communications and documentation, such as emails, invoices, instructional documents, reports and other correspondence.
  • Assist in maintaining department filing systems, both electronic and physical.
  • Create and submit business expense reports for department VPs.
  • Maintain the VP of Mobilization’s calendar, scheduling meetings as directed.
  • Upload/Submit Vendor Invoices through Xledger (CRM) as Pre-registrant.
  • Set-up new Vendors in Xledger (CRM) with OM USA Finance Team.
  • Coordinate and manage onsite meetings for department as directed by Program Manager, including but not limited to: sending out agendas, reserving meeting rooms, arranging catering meals and set up, physical meeting supplies, arranging accommodations on OM campus or hotels, booking car rentals or air travel as needed.
  • Coordinate and manage in-office supplies, shipping and other materials for department.

CREDENTIALS/REQUIRED EDUCATION:

  • College Degree preferred but not required if relevant work experience
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.) and Google Suite (Gmail, Google Drive, etc).
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